MYOB Exo Business – Solutions for growing companies

Customisable, reliable, and efficient. The MYOB Exo Business software suite is a fully-featured, on-premise Enterprise Resource Planning (ERP) solution for your growing business. It is purpose-built for the Australian and New Zealand markets to help you run every aspect of your business all in one place. Ideal for growing small-medium companies looking for a local ERP, MYOB Exo can handle the extra complexity that comes naturally with your growth.

What is MYOB Exo?

MYOB Exo is a modular ERP solution built on a core Finance system. It gives you complete financial control of your business through the well-structured General Ledger and the subsidiary Debtors, Creditors and Stock ledgers. But there is more to MYOB Exo than just the accounts – it incorporates a full suite of modules for you to leverage, depending on your business needs. These modules are tightly integrated so that you are working from a single source of truth across your entire organisation but with much greater scope than typical accounting software. The ability of MYOB Exo to capture and analyse both financial and non-financial data from all aspects of your organisation is what separates it from other accounting solutions.

What are the features of MYOB Exo?

• A flexible General Ledger and Account Structure
• A platform that allows deep integration with both internal and external products
• Based on a modern MS SQL database
• Superior MYOB inventory management capability
• We can create a limitless number of custom reports to complement the suite of over 400 native reports.
• A Multi-Company licence structure, if required.

Working from a single source of truth means that you have a complete, consolidated picture of your position and will always be informed when making critical business decisions. It removes the need to replicate your data entry across different systems, lowering your error rate and, most importantly, improving efficiency.

MYOB Exo has been built on robust and reliable technology, using Microsoft SQL as its database. Microsoft SQL makes it possible to interface with MYOB Exo on many different levels, integrate add-on products or introduce new automation such as MYOB Bank Feeds. Gone are the days when you need one single app to perform every single function. The best practice is to combine your core MYOB Exo software with best-of-breed add-on services to enhance the capability of your system.

Easy integration with MYOB Exo

Kilimanjaro Consulting’s custom-built synchroniser for MYOB Exo: Synkit is a flexible and configurable tool that can suit any integrating need. Leveraging Synkit promotes the push and pull of data between your core MYOB software and the integrated add-on products. The ability to have real-time data flowing across your system is what makes it even more powerful. Integrating applications that were not purpose-built to work with MYOB Exo is a significant point of difference to your competitors. You can have the added benefit of multiple MYOB Exo integrations and realise the full power of your systems with SynKit.

ExoHosted – Your MYOB Exo System in the Cloud

MYOB Exo is a well-recognised on-premise ERP system. However, often the demands of the modern world necessitate cloud-based access to your systems and data. While MYOB Exo can still be delivered on-premise, ExoHosted can bridge the gap and give you reliable, remote access to your MYOB ERP system in the cloud.

ExoHosted represents the next step in accelerating your business to heights previously unimaginable and at a reasonable cost. You can rest assured that our servers are in a highly reliable, modern, and automated environment managed by our hosting division. Accessing MYOB Exo online increases its flexibility and accessibility without sacrificing its in-depth control and coverage of your business’ data.

Kilimanjaro is positioned to take your business into the cloud if and when you need it. Visit our more detailed page to find out more about how ExoHosted can be integrated into your business!

Who will benefit from MYOB Exo?

MYOB Exo typically finds its place in businesses dealing with inventory, importing, warehousing and job or project costing. The MYOB Stock Control functionality gives you multiple ways to define and categorise stock. It deals seamlessly with multiple warehouses. It can also provide detailed reporting on crucial inventory factors, such as slow movers and used-by dates. Importing, warehousing, distribution, and retail businesses are examples of industries that have seen improvements in efficiency from MYOB Exo.

Businesses with an operational, task-driven focus will also see success with MYOB Exo. Multiple tasks can be performed by anyone in the organisation, ultimately leading to faster and more efficient completions.

When should you upgrade to MYOB Exo?

There are many warning signs that you are beginning to outgrow your current accounting software. Once you recognise these signs, it is best to be proactive in looking for a solution so that your business can keep growing without being held back by your old system. The signs to look out for are:

• Increased transaction volume places pressure on your old system.
• Your business’ accounts and structure are becoming more complex.
• Multiple locations and multiple users who need access to the system.
• Complex importing, exporting, and distribution requirements.
• You have too many disparate systems, be they add-on products or spreadsheets.

If your current software no longer supports your organisation to a satisfactory level, explore how you can make the transition to a more powerful ERP software.

Make sure your data survives the transition to MYOB Exo

Typically, when you upgrade from MYOB AccountRight into the ERP space, your transactional history will be left behind in your old system. Your ERP system is designed to become a single source of truth for your data. To try and accommodate a smooth implementation, our team at Kilimanjaro Consulting have developed a tool that can import your transactional data out of MYOB AccountRight and into your new MYOB Enterprise software. As every implementation, company, and transition is different, our team of consultants will help you identify if the use of this tool is right for you. It is important to get your MYOB implementation right the first time. The possibility exists that you can hit the ground running when you go live and leverage the full power of your new reporting and accounting suites.

The Enhanced Functionality of MYOB Exo

Compared to other systems, MYOB Exo has a much more comprehensive reporting capability. There are around 400 standard reports available in MYOB Exo. However, an inbuilt report writer allows customisation of these reports or entirely new reports to give exactly the information you require. Dashboards and widgets are configurable to show all the critical information in one place in real time.

MYOB Exo is designed to grow and change as your business evolves. Extra user licences can be added as you require them, and you can implement additional MYOB Exo Business modules at any time. This flexibility gives you confidence that the system can support your organisation well after your initial MYOB Exo implementation.

The full suite of MYOB Exo is made up of several integrated modules:

To find out how MYOB Exo stacks up against other enterprise software packages, read our ERP accounting software reviews here.

MYOB Exo gives RMHC Stability and Efficiency

Many Australian and New Zealand businesses have experienced growth and success with MYOB Exo over its long history. Companies such as the Ronald McDonald House Charity (RMHC) are brilliant examples of how businesses can see success with MYOB Exo. Their new system cut down manual labour and paperwork; with automation and Electronic Data Interchange (EDI). 

Read the full RMHC case study here.

Explore the new look and feel of MYOB Exo

As of version 2021.1, the visual overhaul of MYOB Exo has been completed. Experience the new look and feel of the User Interface with a demonstration from our National Service Delivery Manager (AU) Kate Cramer.

Why should you choose MYOB Exo?

Choose MYOB Exo if:

• You need a consolidated view of your company’s data
• You need extended reporting functionality
• You need a highly configurable system that can integrate with other products
• You need a reliable, tested product to manage your future
• You have on-premise servers and a Microsoft SQL database, lowering the capital cost of implementation
• You are spending too much time manually manipulating your data in Excel
• You want access to your SQL database but within a cloud-based environment

An important update to email authentication in MYOB Exo

Microsoft has recently announced they are ending support for all their Basic Authentication services, excluding SMTP Authentication, in Microsoft Exchange on October 1st, 2022. This will affect MYOB Exo sites that still use Basic Authentication in their System Email Accounts.

Basic Authentication is no longer considered secure and is being replaced by a more sophisticated (OAUTH) authentication method using certificates.  Microsoft will roll out the transition over the next 3 months, with all Basic Authentication in Microsoft Exchange Online being turned off by 31 December 2022.

We recommend switching the System Email Accounts configuration to Modern Authentication (OAuth 2.0) to avoid a connectivity loss.

What does this mean for me?

Suppose your company runs applications that use Basic Authentication to send emails, including SMTP emails, through Microsoft Exchange Online. In that case, these will need to be updated to use more secure forms of authentication.  Many clients send emails from MYOB Exo using SMTP, which could be impacted.  Other applications that send emails could also be affected.  

What should I do?

Please notify your Kilimanjaro support team if you encounter any authentication errors when sending emails via MYOB Exo SMTP or any other MYOB Exo Connected Services after the 1st of October.  We will investigate and advise the most suitable option. There are several ways of addressing this issue, from updating your delivery or authentication method in MYOB Exo to utilising an SMTP relay server.  

MYOB Implementation and Pricing

We follow a tried and tested, structured methodology to guide you through the implementation process. We work to reduce risk in all forms so that your system will work exactly as it needs to when you go live. Our philosophy is that you need to become self-sufficient.

Asking how much an ERP system costs is like asking: “How long is a piece of string?” In saying that, although estimation can be difficult, there are factors that will impact the price, which you should know about.

MYOB Exo implementation is highly competitive with other mid-market ERP systems. However, there is no compromise on the coverage and functionality of your software. As a result, through increases in efficiency and the better use of your internal resources, MYOB Exo will typically give you a rapid return on your implementation investment. You can also manage your implementation budget by deciding how much of the implementation tasks you take on yourself. There is, naturally, work that only we can do, depending on your organisation’s skill levels. We believe that the more you participate in the design and implementation of the system, the better equipped you will be to become self-sufficient.

Kilimanjaro Consulting is the partner of choice for all MYOB Enterprise products. Over the past ten years, we have been continuously recognised in the annual MYOB Partner Awards. Ensure your implementation is safe by working with MYOB’s Number One Partner.

You can read more about our implementation methodology on our dedicated information page.

MYOB Exo Support from your trusted partner

The MYOB Support Sherpas will help guide you to the best possible solution if and when you face a problem in MYOB Exo. With decades of experience between them, the MYOB Support team take a collaborative approach when solving your issue.

Our goal in providing MYOB support services is to ensure your continued success using the MYOB Enterprise suite of products and to use MYOB Exo effectively. We want to get you back to working in your system as quickly as possible. For any Exo MYOB Support case, we follow a structured methodology to minimise risk and solve your problem efficiently. Our MYOB Exo Support team has developed a robust knowledge base grounded in their experiences finding a solution for our clients. Knowing more about your issue allows the team to provide multiple resolutions. Whether the query is small or large, our team will always endeavour to provide a satisfactory solution.

Kilimanjaro Consulting recognises that clients have unique needs and priorities and offers a range of support options. These options enable our support Sherpas to deliver support tailored to your preferred engagement model efficiently and cost-effectively.

Kilimanjaro Consulting offers “Follow the Sun” support. With offices from Auckland, NZ, to Perth, AU, our team is on call during your operating hours to resolve any challenges you may face.

Do you need more than what MYOB Exo can provide?

MYOB Advanced is a cloud-based business management system ideal for complex medium and large organisations. Like MYOB Exo, it is localised for Australian and New Zealand businesses. MYOB Advanced is a true SaaS system designed to make your business more efficient and mobile. The key benefits of using MYOB Advanced are:

• No hardware maintenance costs. MYOB Advanced is 100% cloud-based; MYOB and Amazon Web Services manage all hardware and infrastructure requirements.
• Straightforward monthly pricing plans. All your expenses are bundled into a manageable monthly subscription.
• Access your data while on the go, either via a web browser or the MYOB Advanced App.

For more information on how to choose the right ERP system for your complex organisation and to learn all the different factors, you should take into account, download our “Making your way through the ERP Selection process” e-book.

How can software solutions improve real businesses?

The Arcadia Corporation successfully transitioned into the cloud and achieved a single, efficient platform from which they now manage Accounts, Inventory Management and CRM. Moving from MYOB Exo to MYOB Advanced improved functionality and provided end-to-end management of its products. Additionally, integrations with their core business management system enhanced visibility and simplified reporting for the finance and sales teams.

Learn more about the real benefits of moving your organisation into the cloud by reading the case study here. 

MYOB Exo Training

Training is essential to get the most out of your MYOB Exo system. Our expert implementation team will provide face-to-face training on MYOB Exo during implementation. This is to help you become self-sufficient in your system when you go live. Supplementary online training is also provided.

However, we can also provide ad-hoc training to suit your specific requirements, whether you have new staff that require system training or a refresher on what was covered during implementation. This customised training gives you flexibility on time and areas you wish to cover.

For more information or to sign up for your training experience, visit the Kilimanjaro Consulting Training Portal or email training@kilimanjro-consulting.com.

MYOB Training Portal

MYOB Exo Tips and Tricks

Having the right help, tools, and knowledge can make the difference between a good and bad day. Our team of experts have combined their expertise to provide you with some MYOB Exo tips and tips to improve your business processes and utilise the full potential of your MYOB Software.

Version History

MYOB Exo has a long and rich history, from its early days as ExoNet up to the latest releases. Each new release adds new features and functions to the already powerful system.

To learn more about the latest additions to MYOB Exo Business, visit our version history page here.

To start a conversation about how MYOB Exo can improve efficiency in your organisation, email sales@kilimanjaro-consulting.com or call 1300 857 464 (AU) or 0800 436 774 (NZ).