Manufacturing and software firm Loadscan is ready for its next 20 years of growth after implementing MYOB Advanced and its embedded specialist manufacturing software JAMS.
Loadscan manufactures specialty volumetric scanning equipment and software for the various industrial sectors. The company has grown from a team of two in 2012 to a current team of 17, and with that growth comes a need for better systems and processes. Previously Loadscan was using MYOB AccountRight Live, but as it grew the company was dealing with an ever more complex manufacturing operation, multiple warehouse locations, multiple currencies and an obvious need for more accurate reporting.
Loadscan wanted a system that would grow with the company. It scoped a range of systems but MYOB Advanced with JAMS “came in with the right capabilities at the right price”, says Business Manager Rebecca Baxter.
“Automation of our inventory and manufacturing processes was the key to improving internal workflows. We needed efficiency and structure around our production management. We needed accurate tracking of inventory, up-to-date bills of materials and a better understanding of our material requirement planning and stock forecasting,” she says.
Enprise customised JAMS to suit Loadscan’s build-to-order process. JAMS’s Configurator module configures all Loadscan’s customer-specific builds.
“Manufacturing, at the push of a button, know exactly what they’re building. We now have clean and accurate information being passed from sales to manufacturing. It shows exactly what the customer requires and the manufacturing team can instantly see whether we have the stock on hand or whether critical materials need to be ordered and if so, how long those materials will take. A simple assessment of the system allows manufacturing to produce a lead time for the sales and freight teams almost instantly. JAMS has forced us to set and follow processes which has significantly reduced the unnecessary discussions we used to have simply trying to get an order out the door,” says Rebecca.
Loadscan will turn on more MYOB Advanced functions as needed. Its next step is to migrate their CRM to MYOB Advanced and then turn on Support Case Management, which will automate processes for its large support division. After that, Loadscan will deepen its reporting and dashboard capabilities. And look at the development and automation of their two overseas branches into the same system.
“The JAMS dashboard is useful showing what orders are in the system and shipping dates, which the freight team use to make sure we have the units picked up as soon as they are finished – meaning no delays. The standard MYOB Advanced financial reporting is good and the ability to have further customised reports designed was a good option, helping us understand stock on hand and project-level P&L outcomes,” Rebecca Baxter says.
Loadscan also plans to turn on warehousing functionality to manage its US and Australian locations.
“End of year and rolling stock takes are now very smooth, fast and accurate. What used to take us a week, now takes a single day. We can pick up on-the-spot issues with stock and find and fix any issues within the day. Enprise customised the multi-currency capability to our third-party payment method and that is working extremely well. It’s super easy to create purchase orders and receipt stock. Turning receipts into invoices is very quick and smooth.
“The whole implementation process ran smoothly. We put a lot of effort into the preparation of our data prior to starting and this paid off. Our Enprise consultant was experienced and offered good advice on the options available when configuring the system to suit our internal processes. My experience is that you can help make the implementation smooth and easy by making sure you are well prepared with clean, accurate data ready for the import,” Rebecca Baxter says.
About Loadscan Ltd
Loadscan manufactures and supports specialty scanning equipment and software that enables load volume scanning for the industrial sector. Customers get a full picture of what’s being loaded and moved so they can optimise loading, production, and profits. Loadscan continually develops enhancements to its products and has extended its capabilities to portable, semi-portable and fixed gantry models. Visit the Loadscan website
Loadscan has automated its inventory and manufacturing processes, saving time and improving the accuracy of its operation. Build orders passed from sales to manufacturing are clean and accurate. The manufacturing team can see exactly what they need to build at the push of a button. They can see if the necessary components are in stock and how long ordering extra components will take. It’s easy for them to provide accurate lead times to the sales team. Customers are happy.
Stock takes are smooth and now take a day instead of a week. Any on-the-spot issues with stock are found and fixed within the day. Loadscan’s new system will support it through the next 20 years of growth, with rich functionality there to be switched on as needed.
- Faster, more accurate sales orders
- See if components needed for build
- View lead times for components
- Accurate lead times for customers
- Production planning time reduced
- 80% faster stock takes
- More accurate financial reporting due to set processes being followed
- Accurate handling of multi-currency = more accurate financial reporting.
- Next 20 years of growth supported
- Improved customer service
- Reduced time and cost across the business.